Select the correct form:
Please scroll down to see our standard booking form (For Scouts, Guides and Youth Group visits / camps)
If you wish to make a School or AAP Duke of Edinburgh, School Activity Day, School Residential, Training Course or Event booking then please use one of these alternative booking forms:
Scouts, Guides and Youth Groups
Scroll down to use the form on this page.
To make a booking, please follow the steps below.
Optional : Check availability
Email bookings@bentleycopse.org.uk or call 01483 202424 to check availability. This is especially useful if you require a specific building or are booking a large group (>30 persons) or activity heavy schedule during peak periods.
Step 1 : Complete a booking form
Complete the booking form below, or email us using this link bookings@bentleycopse.org.uk which will provide you with a formatted email to complete.
All bookings are subject to our terms and conditions and current pricing. Our price lists are available here.
Step 2 : Receive your confirmation email
Booking requests are usually processed within two working days, but can take longer depending on the time of year and staffing levels. Do email bookings@bentleycopse.org.uk or call 01483 202424 if your booking is urgent.
Your confirmation email will include PDF attachments related to your booking. These will include site information, building usage guides etc appropriate to your booking. Please familiarise yourself with all documentation.
Step 3 : Pay your deposit invoice
A 25% minimum deposit is required to secure all bookings. This must be paid within four weeks of it being issued. BACS payment details are included on all invoices. Other payment methods are available on request. Bookings made within four weeks of the arrival date will be invoiced for the full value.
Step 4 : Confirm your numbers before arrival
If your estimated numbers change before arrival, please follow our terms and conditions and inform us of changes at the earliest opportunity.
Step 5 : Enjoy your visit to Bentley Copse
Information on our site is available in our PDF guide. Those booking expeditions should familiarise themselves with our PDF expedition guide.
Step 6 : Receive your balance invoice after departure
You will be invoiced for the remaining balance after you depart. This must be paid within four weeks of issue.
If you have difficulties completing this form, please email us using this link bookings@bentleycopse.org.uk which will provide you with a formatted email to complete.
Please note: We are not a public campsite and therefore can only accept bookings from youth groups, schools are certain other commercial organisations.
